SPS YETS 2015/2016 Planning meeting (No.11) 13/01/16 David Mcfarlane EN-MEF D.Mcfarlane

Lift Maintenance January 2016 EN-MEF D.Mcfarlane

Water Availability Water Stop/Restart dates BA1 – BA80 BA1 – 17/12/15 to 01/02/16 BA2 – 18/12/15 to 01/02/16 (EG restrictions) BA3 – 17/12/15 to 01/02/16 (EG restrictions) BB3 – 18/12/15 to 01/02/16 BA4 – 18/12/15 to 18/01/16 (Main Magnet for Kickers), remaining circuits 01/02/16 (EG restrictions to 08/02/16) BA5 – 18/12/15 to 01/02/16 BA6 – 18/12/15 to 01/02/16 BA80 – 14/12/15 to 07/03/16 Work on chilled water controls will effect the Septa circuits at BA2 and BA4 and the RF Cavity circuit at BA3

Test AUG/ Access Tests (Access will be blocked) Location AUG test Access tests SPS 17th December (06:00 to 07:00) 18th December (15:00 to 17:00) BA1 11th February 1st February (AM) BA2 19th January 1st February (PM) BA3 12th February 2nd February (AM) BA4 ECX4 TAG42 13th January 2nd February (PM) 3rd February (AM) 3rd February (PM) BA5 ECX5/ECA5 10th February 4th February (AM) 4th February (PM) BA6 20th January 5th February (AM) BA7 TT61 4th February 8th February (AM) 8th February (PM) BA80 23rd February 9th February (AM) EN-MEF D.Mcfarlane

New electrical activity Hello David, Here is a new electrical activity. The 20th of January there will be a power cut early on the morning at BA6-BA7 that affect electrical safety network. We need to work on safety diesel network. For the SPS the Impact will be: Power cut on WS-SPS and WS-LHC Water station Power Cut on WS-NET Water station Power cut on safety network ok BA6 and BA7. Nobody should access the underground area during those tests. Normally the power cut is scheduled at 6:00 AM. The power cut will last few minutes. I won’t be present Wednesday afternoon cause I take part if AUG tests at BA4. Thanks for announcing this activity. Denis Ribiollet EN-MEF D.Mcfarlane

Consignations Please ensure that The coordination team has a copy of all main consignations of the SPS. It is the responsibility of the Equipment owner to consign any equipment that they will be working on. Do not assume something is consigned. Check first. EN-MEF D.Mcfarlane

Magnet change campaign Position Sextant Aimant sorti Nouvel aimant date installation 51330 5- MBB 44 MBB 199 05/01/2016 32810 3+ QF 87 QM 165 06/01/2016 40930 4- MBB 83 MBB 289 22430 2+ MBA 244 MBA 162 07/01/2016 22670 MBB 82 MBB 088 22830 MBA 301 MBA 159 12510 1+ QD 152 QM 140 08/01/2016 10810 1- QF 53 QM 155 11/01/2016 10110 QD 173 QM 158 53510 5+ QD 127 QM 027 12/01/2016 62210 6+ QF 3 QM 018 10850 MBA 5 MBA 354 14/01/2016 10130 MBB 381 MBB 235 42230 4+ MBA 97 MBA 179 15/01/2016 210706   MDSV 007 25 to 29/01/2016 211606 QTS 053 25to 29/01/2016 EN-MEF D.Mcfarlane

Vendredi 08/01 Apres-midi Transfert DUMONT BA6. + remorque vide P.Vallet EN/HE/HH

QF 10810 Lundi 11/01 Transfert DUMONT en 10810 Retrait de l’aimant. Transfert aimant du BA3 Au BA6 Transfert DUMONT BA6 pour echange Avec aimant de remplacement 2 Transfert Dumont en 10810 pour reinstallation 3 3 Transfert de l’aimant au BA3 pour Evacuation. P.Vallet EN/HE/HH

QD 10110 Lundi 11/01 Descente du QD au BA3 et Transfert BA6 Transfert DUMONT en 10110 pour Retrait QD 2 3 Transfert DUMONT BA6 pour echange Avec aimant de remplacement Transfert Dumont en 10110 pour reinstallation 4 5 Evacuation de l’aimant par le BA3 P.Vallet EN/HE/HH

QD 53510 Mardi 12/01 Transfert DUMONT en 53510 Retrait de l’aimant. Transfert DUMONT BA6 pour echange Avec aimant de remplacement 2 Descente du QD au BA3 et Transfert BA6 3 4 Evacuation de l’aimant par le BA3 Transfert Dumont en 53510 pour reinstallation 5 P.Vallet EN/HE/HH

! QF 62210 Mardi 12/01 Transfert DUMONT en 62210 Retrait de l’aimant. Descente du QF au BA3 et Transfert BA6 2 Transfert DUMONT BA6 pour echange Avec aimant de remplacement 3 4 Evacuation de l’aimant par le BA3 Transfert Dumont en 62210 pour reinstallation 5 Modification DUMONT pour MB ! Pas d’echange d’aimants le Mercredi 13/01 P.Vallet EN/HE/HH

MBA 10850 Jeudi 14/01 Transfert DUMONT en 10850 Retrait de l’aimant. Descente du MBA au BA3 et Transfert BA6 2 Transfert DUMONT BA6 pour echange Avec aimant de remplacement 3 Transfert Dumont en 10850 pour reinstallation 4 5 Evacuation de l’aimant par le BA3 Transfert de la DUMONT au BA6 P.Vallet EN/HE/HH

MBB 10130 Jeudi 14/01 Transfert DUMONT en 10130 Retrait de l’aimant. Descente du MBB au BA3 et Transfert BA6 2 Transfert DUMONT BA6 pour echange Avec aimant de remplacement 3 Transfert Dumont en 10130 pour reinstallation 4 5 Evacuation de l’aimant par le BA3 Transfert de la DUMONT au BA6 P.Vallet EN/HE/HH

MBA 42230 Vendredi 15/01 Transfert DUMONT en 42230 Retrait de l’aimant. 1 MBA 42230 Vendredi 15/01 Descente du MBA au BA3 et Transfert BA4 2 Transfert DUMONT BA4 pour echange Avec aimant de remplacement 3 4 Evacuation de l’aimant par le BA3 Transfert Dumont en 42230 pour reinstallation 5 (Fin de la campagne d’echange des aimants !!! ) Evacuation du materiels transport Par le BA3 P.Vallet EN/HE/HH

Access into ECA5 After discussion between BE-safety Unit, GS-ASE and E. Carlier, it was decided that following your transparencies on ECX5/ECA5, after week 2 (4th Jan.2016, shielding will be removed) until end of YETS 15/16, all people who must enter in ECA5 will access by BA5. In order to keep the patrol and the integrity of the area safe, the lift in ECA5 should not be used during this period, only for evacuation. By accessing through BA5, we can guarantee that people are registered and they have their SPS safety courses. A security panel with a chain should be installed at the bottom of the lift : "Do not use the lift, only for evacuation" by the TSO (Franck Bais) If one of the 3 ECA5 doors at the top of the cavern is forced, the CSA will re-arm it at the end of the day. EN-MEF D.Mcfarlane

Opening of the shielding wall between ECA5 & ECX5(Update) EN-MEF D.Mcfarlane

ECX5/ECA5 Week 3 (11th to 15th Jan) EN/STI Work on SLAC collimator, UA9 and other works (5 days) Passageway must be kept clear for transport of magnets EN/EL Start De-cabling works in ECX5 (below passageway) EN/HE Monday AM. Transport bring equipment & bins for cables into ECX5 via ECA5 GS/SE Repair works to the floor in ECA5 Once magnet campaign is complete. EN/EL can start de-cabling water cooled cables on the main passageway

ECX5/ECA5 Week 4 (18th to 22nd Jan) Area closed to everyone except EN/EL EN/EL will be working with 2 shifts. From 06:00 hrs to 22:00 hrs EN/EL De-cabling works in ECX5 and LSS5 (below passageway) GS/SE Repair works to the floor in ECA5 EN-MEF D.Mcfarlane

Access into the False Floors during the YETS (Update) EN-MEF D.Mcfarlane

MKE kicker system to start pulsed tests in LSS4 The work in LSS4 is over, the area is clean and the protection barriers were put back on. We will have the HV flashers ON in LSS4, but we won’t be there often, as we will mostly be working in ECA4 and HCA4. As we had no request for electrical lock-out, we are theoretically free to unlock anytime, but I prefer to check with you that there is no unforeseen intervention in the magnets area in LSS4. I remember seeing once people working on top of our 35kV generators in LBDS with HV flashers ON ! They had the lock-out paperwork of another system 50m apart ! And apparently the flashing yellow lights was not a problem for them… ;) So MKE electrical unlock planned for Thursday morning, if no objection from you (Two days late on the announced planning, no so bad). EN-MEF D.Mcfarlane

Planning https://edms.cern.ch/document/1542997/1 EN-MEF D.Mcfarlane

SRRs and ECRs: status for SPS ECR - EDMS: 1531376 “Rename of standard vacuum chambers in SPS ring” Author: J.A. Ferreira Somoza (TE/VSC) Schedule: starting in 2015 (?) (mostly CAD and databases work) EDMS Status: In Work  Document being prepared?.  No further news!  ECR - EDMS: 1567571 “Removal of Helium 2K Pumping Units from the Alcove Region of SPS Point 4” Author: G. Vandoni (BE/RF) et al. Schedule: YETS 2015-2016 EDMS Status: Under Approval  Deadline: 2016-01-08 2015-12-16 Sonia Bartolomé EN-MEF-DC

SRRs and ECRs: status for SPS ECR - EDMS: 1560598 “Installation of a protective barrier for SPS sectors 430 and 431 ground supports” (COLDEX) Author: R. Salemme (TE/VSC) Schedule: YETS 2015-2016 EDMS Status: Rejected (New design to be studied) ECR - EDMS: 1563915 “Upgrade of COLDEX Gas Injection System” EDMS Status: Released (2015-12-15) 2015-12-16 Sonia Bartolomé EN-MEF-DC

SRRs and ECRs: status for SPS ECR - EDMS: 1562102 “Installation of a Cherenkov Detector in TT20” Author: S. Montesano (EN/STI) Schedule: YETS 2015-2016 EDMS Status: Approval accepted (IEFC 161st on 11-12-2015) 2015-12-16 Sonia Bartolomé EN-MEF-DC

SRRs and ECRs: status for SPS ECR - EDMS: 1543081 “Modification of the SPS sectorization in long vacuum sector 460” Author: J.A. Ferreira Somoza (TE/VSC) Schedule: YETS 2015-2016 EDMS Status: Released (2015-12-15) 2015-12-16 Sonia Bartolomé EN-MEF-DC

SRRs and ECRs: reminder All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: SRR: Space Reservation Request (“light ECR”) ECR: Engineering Change Request Templates available on: MS Word: ‘New’ ‘My Templates’ SPS https://quality.web.cern.ch/templates-requests To be sent to: Sonia.Bartolome@cern.ch or ecr-configuration@cern.ch 2015-12-16 Sonia Bartolomé EN-MEF-DC

Contractor's visit to the SPS tunnel during YETS15-16. If you have an external company that you would like to take into the SPS in order to prepare for some future works, then all the information you need do organise this can be found in the following document: https://edms.cern.ch/ui/#!master/navigator/document?D:1149472277:1149472277:subDocs EN-MEF D.Mcfarlane

Access rights and safety equipment Everyone who enters the SPS MUST have the following: Completed the correct courses. (sir.cern.ch) CERN Safety Introduction. Electrical Safety Awareness. (19 choices) Self Rescue Mask Training. (4 choices) CERN – Beam Facilities. SPS – Machine. The correct access authorisation (via EDH). Zone Code “SPS” for access into the SPS Zone Code “NA_TARG” for access into BA80 Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas Zone Code “SPS-KN-000” for “Autorisation conduite RTL” Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) PLEASE CHECK THAT YOUR ACCESS RIGHTS DO NOT EXPIRE AT THE END OF THIS YEAR!!!! A valid approved IMPACT. (with their name included on this IMPACT) They must know the number of this IMPACT. Safety shoes. Biocell. Electronic dosimetre. Passive dosimetre. All contractors must all have a company passive dosimetre!!! Helmet plus Light. Please note that personnel are not allowed to work in the tunnel alone!! EN-MEF D.Mcfarlane

Important Contacts CSA - 62511 Useful Contact Numbers SPS Coordination Team David MCFARLANE- 164247 Franck BAIS – 165467 Control Room SPS CCC – 77500 TI CCC – 72201 CSA - 62511 RP Christophe Tromel – 163199 Angelito Herve – 163168 Nadine Conan (BA1) – 160641 Kurt Weiss (BA7) -160759 EROS Engineering Referent for Operational Safety Emmanuel Paulat – 163870 John Etheridge - 164647 EN-MEF D.Mcfarlane

A.O.B. Note from CV: Note from Access Control: Du 25/01 au 05/02 la capacité en alimentation en eau potable et eau brute des sites Meyrin, Prévessin, Point 18, Point 1, BA3, BA6, BA7, sera limitée il faudra dans la mesure du possible décaler les importantes consommations d’eau avant ou après cette période Note from Access Control: Pour le remplacement des batteries du système d’accès du SPS je dois encore intervenir le 16/02 au BA3. Cela génèrera une interruption d’accès pour le complexe SPS de 30 minutes. Je dois également faire la même intervention sur les points d’accès TAG42/ECX4 avec une interruption d’accès de 30 minutes uniquement pour ces points. Je prévois de faire ces interventions durant la pause de midi (12h00 à 13H30) du 16/02. La perturbation se fera sur l’impossibilité d’ouvrir la porte matériel et sur l’accès aux zones tunnels. Les sorties ne seront pas perturbées. EN-MEF D.Mcfarlane

Useful websites Link to SPS planning meetings on INDICO http://indico.cern.ch/category/6541/ Link to the SPS planning in EDMS https://edms.cern.ch/document/1542997/1 Roadmap: Schedule beyond LS1 http://ls1ls2.web.cern.ch/ Next meeting 20/01/2016 30-7-010 EN-MEF D.Mcfarlane

EN-MEF D.Mcfarlane